Operations Manager, Center on Immigration and Justice(CIJ) – Brooklyn

Brooklyn, New York
Vera Institute Of Justice
Who We Are

The Vera Institute of Justice, founded in 1961, envisions a society that respects the dignity of every person and safeguards justice for everyone. Vera is committed to securing equal justice, ending mass incarceration, and strengthening families and communities.

• We study problems that impede human dignity and justice.
• We pilot solutions that are at once transformative and achievable.
• We engage diverse communities in informed debate.
• We harness the power of evidence to drive effective policy and practice.

We work with others who share our vision to tackle the most pressing injustices of our day-from mass incarceration, racial disparities, and the loss of public trust in law enforcement to the unmet needs of people who are vulnerable, marginalized, and harmed by crime and violence. Vera has offices in New York City, Washington, DC, Los Angeles, and New Orleans. Vera is an equal opportunity employer with a commitment to diversity in the workplace. We hire employees that reflect our values: respect, independence, collaboration, commitment, and race equity. If you want to learn more about life at Vera click here.

What You’ll Do

Vera seeks an Operations Manager to perform and manage the administrative work of its Center on Immigration and Justice (CIJ). The CIJ Operations Manager reports directly to the Center Director, and indirectly to the Deputy Director and Program Directors. The Center on Immigration and Justice employs a diverse, interdisciplinary staff which works collaboratively across projects for CIJ’s inter-related strategic priorities: zealous universal representation; ending civil detention; disrupting the criminalization to immigration justice system pipeline, and achieving an independent immigration adjudicatory system.

Responsibilities Include:

• Assess, strengthen, and manage program operations and systems, as well as budget oversight systems. This includes identifying ways to make our process more efficient and messaging system improvements and requirements to a diverse network of subcontractor legal service organizations.
• Oversee (working with the Center Director, Deputy Director and Initiative/Project Directors) the annual budgeting processes and update forecasts throughout the year. This includes monitoring costs, creating and updating trackers and analyzing variances, and providing support with respect to budget and invoicing issues and challenges.
• Serve as a thought partner on budget modeling and planning.
• Provide creative alternatives and recommendations to systematize the invoicing process in a high-volume setting (more than 150 subcontractors/vendors).
• Provide real-time oversight to various Center-wide budget lines, such as discretionary funding, REI funding, and leadership funding, by categorizing and tracking such costs as they are incurred.
• Assist in overseeing the administration of the Center’s subcontracts, including compliance with insurance and legal requirements, as well as the drafting of contracts and amendments when necessary.
• Manage all administrative matters for the Center, including but not limited to meeting schedules/logistics, invoices, staff/consultant travel and reimbursements, filing and retrieval systems; etc.
• Supervise the center coordinator and the work of program coordinators budget/invoice-related matters
• Implement special projects (e.g., meetings, conferences, trainings, events, evaluations, surveys, ad hoc budget analyses, etc.)
• Assist on other projects as requested

Who You Are

• You are detail oriented, and thrive on multi-tasking.
• You have significant experience handling the administrative oversight of multiple contracts and budgets.
• You have supervised administrative staff while performing your own administrative duties.
• You are able to lead collaboratively in a team, as well as take initiative and manage projects independently.
• You have an interest in supporting immigrants’ rights work.

What Qualifications You’ll Need

• At least seven years’ relevant office administrative experience.
• Excellent writing, communication, and interpersonal skills.
• Strong PC-based word processing and Excel skills.
• Ability to work effectively with, and without, close supervision.
• Experience supervising other staff
• Solid organizational skills and the ability to manage both personal and a supervisee’s work on multiple projects efficiently.

The Nitty Gritty

• This is a full-time position available immediately
• This position will be based in Vera’s Industry City Brooklyn, New York Office. Please be advised that this position may be remote, based on the status of the pandemic
• Salary is competitive plus benefits

How To Apply

Please submit cover letter and resume, PDF format preferred.

No phone calls, please. Only applicants selected for interviews will be contacted. Online applications are preferred.

However, if necessary, materials may be mailed or faxed to

ATTN: Human Resources / Operations Manager, Center on Immigration Justice(CIJ)

Vera Institute of Justice

th Street, 2nd Floor

Brooklyn, NY 11232

Fax:

Please use only one method (online, mail or fax) of submission.

Vera is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status or current employment status.

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.

For more information about Vera please visit

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