Legal Assistant

Staten Island, New York
Northwell Health
Job Description

Job Description

Performs various legal secretarial and administrative duties including, but not limited to, word processing, maintaining departmental databases, handling telephone calls and coordinating materials for Board of Trustees meetings.

Job Responsibility

• Performs word processing activities to create confidential, legal documents (i.e. contracts, b real estate leases, IRB matters, managed care contracts, etc.); assists in the preparation of guardianship papers, litigation papers for employee disputes, and Board of Trustee materials.
• Communicates priorities to members of the Legal Affairs department in order to foster the smooth and responsive operation of department; sorts, opens, and logs incoming mail; notifies in-house counsel of all issues requiring immediate action; makes copies, collates, and distributes information, as appropriate; handles complex and confidential material on a regular basis.
• Schedules and coordinates meetings, appointments, and conference calls for in-house counsel; advises counsel of changes, as needed; maintains department files and records in accordance with established procedures and develops new procedures, as necessary.
• Greets and receives visitors; answers telephone calls, takes messages, and exercises initiative in directing and assisting callers; prepares monthly expense reports for in-house counsel.
• Maintains supply inventory and prepares purchase requisitions and stationery orders for approval and transmission; designs, maintains, and updates various departmental spreadsheets and databases.
• Prepares and distributes meeting notices involving Board of Trustees, Executive Committee and Nominating Committee members.
• Transcribes tape and meeting minutes for the Board of Trustees, the Executive Committee, and Nominating Committee.
• Maintains department’s legal expense spreadsheet, which is used as a basis for the preparation of financial reports.
• Seeks appropriate approvals and processes legal invoices and bills for payment.
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• High School Diploma or equivalent required.
• 1-3 years of relevant experience, required.