Grants Specialist

New York, New York
Sanctuary for Families

ABOUT US

Sanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.

POSITION OVERVIEW

The Grants Specialist is responsible for overseeing their own portfolio of Foundation and Corporate funders and will support the other Institutional Giving team members in writing and submitting high quality report and proposal packages. In addition, this individual will have primary responsibility for crucial team functions such as financial reporting, deadline tracking, and preparing applications in response to government RFPs, including liaising with many external partners to establish and document partnerships.

RESPONSIBILITIES

• Manage a portfolio of 10-20 foundation & corporate funders, including preparing high-quality reports and proposals and cultivating relationships through regular stewardship
• Implement moves management best practices to drive strategic growth of Institutional portfolio
• Prepare reports and proposals for the broader Institutional Giving Team private portfolio of 60 private funders, including writing, project planning, information gathering and key attachments
• Oversee the financial tracking and reporting of the $4M Institutional Giving portfolio, including monthly reconciliation within the Development Department and quarterly financial forecasts and cash flow reports to the Finance Department
• Assist with preparing and submitting government funding applications in response to Request for Proposals (RFPs) issued by relevant City, State, and Federal agencies. This includes drafting narrative as well as project management, creating timelines, preparing and compiling attachments, and coordinating with staff across the agency as well as external partners (nonprofit and governmental) to ensure timely submission.
• Manage the Institutional Giving calendar of proposal and reporting deadlines to ensure timely submission and appropriate follow-up for current funders and new prospects. This may include creating new procedures and strategic use of project management tools.
• Oversee grant awards processing, including recording pledges/awards, revenue received, and generating timely acknowledgement letters
• Conduct prospect research: identifying new funding prospects and RFPs; preparing reports and making recommendations on promising donors; and maintaining organized research files
• Liaise with Sanctuary program, data/evaluation, and finance staff to gather information for proposals and reports
• Assist the team as needed to ensure meticulous, complete proposal and report packages
• Thoroughly document proposal/report submission, donor cultivation notes, etc. in Raiser’s Edge database

Other Responsibilities

• Perform any other department or agency-related duties or special projects as needed
• Work closely with all members of the 13-person Development & Communications Department to ensure synergy in fundraising efforts
• Support communication with Board of Directors, private foundations, corporations, elected officials, and community partners

Management Responsibilities

• Support Senior Manager of Institutional Giving in coordinating summer interns & other volunteers as needed

Organizational Relationships:

• This individual will need to interface with internal and external stakeholders at all levels of the Sanctuary organizational chart
• In particular, this individual will work most closely with the Development team, Contract Management/Finance teams, and Data, Impact, & Evaluation Team
• This position will regularly meet with and request information from direct program staff agency wide (particularly for programs that have higher percentages of private funding)
• Importantly, the Grants Specialist will also need to interact regularly with agency Executive and Senior leadership
• This role will also require occasionally communicating with members of the Board of Directors as well as key donors and Sanctuary stakeholders
• The Grants Specialist will also be equipped with knowledge of government grants and contracts to meet with public officials such as City Council members and staff, concerning funding requests

Education, Training, and Experience

• Bachelor’s degree or relevant work experience required
• Minimum 2-4 years of nonprofit experience preferred, ideally in a development role

Knowledge and Skills

• Excellent organizational skills and attention to detail
• Exceptional writing and proofreading skills
• Familiarity with nonprofit fundraising
• Basic knowledge of nonprofit budgeting, including how to analyze a budget
• Familiarity with researching institutional funders and key criteria for identifying strong prospects
• Research and analytical skills
• Ability to multi-task, prioritize effectively, and meet competing deadlines
• Ability to work independently
• Strong interpersonal skills, judgment, diplomacy, and ability to interact in a professional manner with a wide range of internal and external collaborators at all levels
• Creativity and comfort with proposing new ideas
• Proficiency in Microsoft Office Suite
• Familiarity with Raiser’s Edge NXT and/or fundraising CRMs
• Knowledge and/or interest in learning about gender-based violence, trauma, poverty, human services, and advocacy
• Commitment to social justice and the mission and goals of Sanctuary for Families

Budgeted Salary: Annualized base salary $61,509 – $ 67,945 per year ($33.80 – $37.33 per hour); based on experience pursuant to wage scale in accordance with collective bargaining agreement

Work position is Full-time (standard 35 hours/week); Hourly/Non-Exempt

Work schedule is currently hybrid; must be able to meet job location schedule obligations

Benefits:

• Health, Dental and Vision Insurance
• Employer-paid life insurance
• Employer retirement contribution
• Paid time off (Holidays, Vacation, Personal, Sick)
• Generous Leave Policy
• Flexible spending account / Health savings account
• Student loan assistance
• Tuition reimbursement program
• Gym reimbursement program
• Wellness program and rewards

Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws.

Survivors of gender-based violence are strongly encouraged to apply.