Facility Coordinator & Energy Manager

Saratoga Springs, New York
Empire State University

Facility Coordinator & Energy Manager

Empire State University is seeking a highly motivated and detail-oriented Facility Coordinator and Energy Manager. Reporting directly to the Director of Facilities and Maintenance, this position is responsible for overseeing the maintenance and operational management of the university’s Rochester, NY location, as well as travel to and oversight of other locations in the Western Region, as required.

The selected candidate will serve as the university’s Energy Manager, collaborating closely with maintenance staff, the Design and Construction team, and the Capital Program and Sustainability Manager to implement and advance cross-functional energy conservation initiatives within facilities operations.

In addition, this role provides oversight of contractors and vendors involved in the maintenance of building systems and equipment, project completion, and emergency response. The Facility Coordinator and Energy Manager will also be responsible for evaluating and recommending strategies to optimize building performance, streamline operations, and enhance service delivery.

Duties and Responsibilities:

• Advise staff on matters related to facilities management and operations.
• Oversee facilities management for the Rochester location and its associated programs, including directing, executing, and/or supervising maintenance, repairs, renovations, event setup, and all other facility-related operations.
• Implement and maintain a comprehensive, systematic preventive maintenance plan for campus facilities and grounds.
• Evaluate and prioritize work requests, coordinating internal and external services as necessary to ensure efficient and effective operations.
• Provide administrative oversight of facilities operations, including the supervision of contract personnel performing work in areas such as groundskeeping, custodial services, and snow removal.
• Collaborate closely with Public Safety, Administration, and the Information Technology Services (ITS) Department to support institutional operations, including event coordination, regional site support, and logistical assistance such as supply delivery and work order fulfillment.
• Ensure compliance with all applicable building codes, environmental health and safety standards, and federal, state, and local laws and regulations.
• Investigate and resolve staff concerns related to environmental conditions affecting health, comfort, and safety.
• Manage procurement activities within the facilities budget, including preparing purchase requests, justifications, and documentation for supplies and services required for repairs and operations.
• Serve as the primary liaison with external regulatory agencies providing oversight or services related to the facility.
• Calculate and track energy and cost savings associated with capital projects and improvements.
• Implement and monitor energy conservation measures through the university’s HVAC Building Management Systems to ensure efficient utility usage.
• Develop and execute energy conservation strategies, operating protocols, and projects designed to improve energy performance across new and existing systems.
• Maintain professional relationships with external vendors to remain informed about available equipment and materials, ensuring timely procurement and delivery.
• Provide oversight for basic safety and security functions in coordination with the Chief of Public Safety and Emergency Management.
• Conduct and document monthly fire and life safety inspections, including the testing of emergency lighting systems and fire extinguishers.
• Respond to emergency calls and urgent maintenance needs, including during nights and weekends, as required.
• Support systemwide safety initiatives by advising Facilities staff across other SUNY Empire locations on compliance requirements and assisting with Public Safety programs and training efforts within the Western Region.

Job Requirements:
Required Qualifications:

• Associate degree from a regionally accredited college or university in Engineering, Architecture, or a closely related discipline.
• At least two (2) years of professional experience in facilities maintenance, management, or a closely related field.
• Demonstrated experience in facility management operations and oversight.
• Valid New York State driver’s license, or the ability to obtain one prior to the commencement of employment.
• Comprehensive knowledge of safety procedures, as well as tools, machinery, equipment, and materials commonly utilized in the building trades.
• Proficiency in work scheduling, including the assessment of required personnel, equipment, and materials to complete maintenance and repair activities.
• Ability to read and interpret architectural plans, blueprints, diagrams, and technical specifications for building maintenance and renovation projects.
• Documented success in planning, coordinating, and executing maintenance or facility improvement projects.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in computer applications, including email and Microsoft Office Suite (with emphasis on Excel).

Preferred Qualifications:

• Bachelor’s degree from a regionally accredited college or university.
• Certification in a recognized skilled trade, facilities management, or in building and safety code compliance.
• A minimum of five (5) years of progressively responsible experience in facilities maintenance, management, or a closely related field.
• Experience working within the State University of New York (SUNY) system or a comparable higher education environment.
• Comprehensive knowledge of New York State Building Codes and related regulatory requirements.
• Proficiency in the operation and management of computer-driven control systems and energy management technologies.
• Demonstrated experience in developing technical scopes of work and specifications for service contracts and maintenance agreements.
• Extensive understanding of construction practices, methods, and materials, as well as a thorough knowledge of major building systems and their functional interrelationships.

Special Information:

• This position is located at 680 Westfall Rd, Rochester, NY 14620.
• Occasional evening and weekend work may be required, particularly in response to emergencies or urgent operational needs.
• This position requires periodic travel to meet the operational and strategic needs of the department and the university, primarily within the Western New York Region.
• Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.

Additional Information:
Rank/Salary: Staff Associate, SL4 / $65,000-$72,000, dependent on experience and qualifications.

We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance. We also offer professional-development activities for professionals and support staff.

SUNY Empire is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. SUNY Empire is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

SUNY Empire provides reasonable accommodations for applicants with disabilities, veterans, or wounded warriors where appropriate. If you would like to request a reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources at ext. 2240.

In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling , ext. 2800. It can also be viewed online at our Safety and Security website .

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