Facilities Coordinator

New York, New York
Buro Happold

The Facilities Coordinator will provide support to the Regional Facilities Managers with operational activities in largely maintenance and office equipment and supplies, desk hoteling, meeting room management and proactively develop and maintain client relationships with enthusiasm and organization.

Role includes the following:

• Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
• Main point of contact for internal clients (Buro Happold employees). We are implementing desk hoteling and require concierge services to assist with desk booking, checking in, way finding, and assistance as needed.
• Conduct regular walkthroughs to ensure a clean and organized office.
• Identify opportunities for improved operation and service excellence, making recommendations to improve office safety and sustainability.
• Provide information and direction to vendors, cleaners and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. Assist in the procurement of vendors and services as required.
• Coordinate the delivery of site amenities which may include- pantry services and supplies, cleaning services, and support moves as required and act as the site key point of contact. Collaborate and work with GC’s to support their meetings and conferences.
• Other duties that may include but are not limited to – mail and courier services, office supplies and equipment maintenance, reception desk service for scheduled guests or visitors, answering and supporting the office phone, landlord relations and management of building access passes, safety and security support, desk and room booking support as required.
• Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support operations, including, but not limited to- moves/re configurations, events, reception, and building operations.
• Respond to all inquiries, phone calls, and emails in a timely and professional manner and other assigned responsibilities as needed.
• Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion as needed.
• Proficiency in Microsoft excel, word, and PowerPoint preferred.

Sound like you? To apply you need to have-

• Prior experience in facilities or office administration, hospitality or related fields preferred.
• Knowledge of local occupational health and safety requirements is advantageous, but not a requirement.
• Proficiency in a range of information technology tools and platforms is advantageous, but not a requirement.
• Excellent communication, organization, attention to details, and problem solving skills.
• Ability to work independently with little supervision and effectively deal with stressful situations.
• Self-motivated; confident, energetic and flexible.
• Must be able to lift up to 30 lbs.

Inspired? Intrigued? Interested? Join us to find out what you’re capable of!

Buro Happold is proud to be a practice of a diverse range of professionals that reflects the countries in which we operate. In order to truly benefit from this diversity we must create an environment in which employees feel they can be themselves. Buro Happold actively promotes inclusivity across the practice to enable every individual to reach their full potential, feeling included is good for all of us. This begins with a fair and inclusive recruitment process which focuses on your skills, competencies and experiences in relation to the role. We understand that through collaboration, diverse people with different experiences develop the most innovative and elegant solutions.