Fort Worth, Texas
PMG is part of a fast-growing digital group of companies that has seen demand for its digital services accelerate as eCommerce and digital marketplaces expand. The Executive Assistant will contribute to the company’s success by providing highly complex administrative assistance to the CFO and broader Shared Services team. This role will ensure that the daily and ongoing executive, administrative and developmental support is accomplished in a way that supports the Company’s business initiatives and objectives. This position is the primary point of contact for internal and external stakeholders on all matters pertaining to the executive. Partners with CFO to stay current on business needs and supports the Shared Services senior leadership team in efforts to advance strategic business priorities. Serves as a liaison to leadership team members; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. Core Responsibilities Provides administrative support of a highly complex and responsible nature to the CFO. Manages the executive’s workflow and priorities by knowing their real priorities, managing their schedules, anticipating steps ahead and keeping them focused on the most important projects. Agile mindset – comfortable with constant change and successfully manages competing priorities. Acts as an extension of the CFO in the operation of daily affairs of the executive’s and teams functional support areas of the business. Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustments to plans. Communicates with the general staff on the CFO’s behalf and coordinates logistics with high-level meetings both internally and externally, which include Board meetings. Responds to internal and external company contacts regarding the executive, the company’s operations, and its financial results as if they were acting in the stead of the executive. Prepares for and follows up on internal and external meetings. When needed, participates directly in meetings and conducts follow up on the executive’s behalf. Applies the utmost discretion given exposure to the most sensitive company information that others on the executive assistant team may not be privy to. Reflects the executive’s style and company culture when carrying out activities. Schedules meetings, arranges appointments, and manages the executive’s calendar. Manages requests for an executive’s time and attention to internal and external issues while ensuring schedule is met while key issues and matters are effectively addressed. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Maintains a high level of service even when directing inquiries away from the executive to help better manage their calendar and activities. Prepares and researches presentations, emails, announcements and other correspondence and reflects the executive’s style and professionalism when doing so. Carries out assignments relating to civic or committee activities of the executive. May at times assist with personal activities as well. Helps the executive make consistent decisions by advising them of historical precedents and serving as liaison between them, the CEO and other EVP’s. Arranges corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations. Answers telephone calls, email requests and written correspondence. Professional Qualifications and Experience 6+ years of administrative and clerical support experience, including previous experience supporting corporate upper-level managers and/or executives. Superior organizational skills and detail orientation. Assertive leader who collaborates well within a team and knows when to delegate. Excellent oral, written communication and presentation skills. Ability to draft, proofread and edit documents for spelling, grammar, and punctuation. Demonstrates highest level of maturity, professionalism and judgment. Ability to operate a personal computer using MS Office, including Outlook, Word, Excel, and PowerPoint. Ability to manage an executive’s calendar and make travel arrangements. Ability to use discretion when dealing with information of a sensitive or confidential nature. Actively participates and collaborates with others on one’s own team and across the company for the achievement of business goals. Flexible in one’s viewpoints and positions in order to support the direction taken by others at PMG. Uses business knowledge, innovative thinking, and sound judgment in the solution of problems or the pursuit of business opportunities. Consolidates information from various sources including feedback from others to reach sound decisions. Considers the ultimate impact of decisions and actions on internal and external customers. Works smart by setting effective work goals, establishing priorities, and planning well in order to produce quality work. Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress toward goals. Clearly conveys and accurately receives information by a variety of methods and in various situations. Builds rapport with all kinds of people inside and outside the organization. Acts upon opportunities and involves and influences others in the accomplishment of worthwhile organizational goals. Challenges the status quo, champions change and influences others to change. About PMG PMG is a global independent digital company that seeks to inspire people and brands that anything is possible. Driven by shared success, PMG uses strategy, creative, media, and insights, as well as its proprietary marketing intelligence platform Alli, to deliver against its mantra of Digital Made for Humans™. With offices in New York, London, Dallas, Austin and Fort Worth, our team is made up of 300+ employees globally, and our work for brands like Apple, Beats by Dre, Sephora, Old Navy, Cole Haan, SurveyMonkey, and Ralph Lauren runs across 50+ countries and has received top industry recognition from Cannes Lions to Adweek Media Plan of the Year. Ranked by Deloitte, Inc., Entrepreneur, and Adweek as one of the fastest-growing companies in the nation, and named Independent Agency of the Year by MediaPost, PMG has grown because of its commitment to continuous improvement, business integrity, and cultivating dynamic relationships. That’s why the agency has retained 90% or more of its clients over several years, and why Ad Age ranked PMG in its annual Best Places to Work list six years in a row. At PMG, one of our core values is to always change for the better. We want to stick to our values and commit to creating a more diverse and inclusive culture in advertising. PMG is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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