Administrative/Clerical

Portsmouth, New Hampshire
CORESTAFF Services

JOB TITLE: Plant Maintenance Administrative Assistant

Apply today to this exciting opportunity!

• Onsite 5 days a week
• Pay: $20/hour

JOB DESCRIPTION

Responsible for supporting the CMMS Administration Team by performing various clerical and administrative duties. This includes data entry tasks, filing, scanning, and answering queries by searching, reporting, and retrieving files. Responsible for performing administrative tasks to support business initiatives such as migration from paper-based to electronic work management and CMMS change management process improvement.

Responsibilities:

• Processes maintenance work orders which includes printing, distributing, filing and archiving
• Leads work order and form filing and file tracking (hard copy and electronic formats) activities
• Facilitates document creation, revision and approval workflows in the Documentation Management System for the maintenance organization
• Performs basic tasks within SAP PM such as data entry, error correction, creation/completion of records, and reporting
• Answers CMMS queries by searching, report generation, and retrieving files
• Assist site personnel in completion of forms and respond to general procedural questions/inquiries
• Supports processing of CMMS change request forms, which includes tracking, data entry, communication with requestor, closure and filing
• Various clerical tasks as needed in a busy work environment

Minimum Required Qualifications/Skills:

• High School Diploma or Equivalent
• Excellent written and communication skills
• Ability to work well with teams
• Good customer service skills
• Strong computer aptitude, experienced with Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint)
• Strong attention to detail
• Working knowledge in database management preferred

Corestaff Services is an Equal Opportunity Employer – All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. Corestaff Services is not associated with Core Staffing Services, Inc. which operates in the New York metro area.