Administrative Assistant – Onsite Bronx , NY

Bronx, New York
The Lovett Group

A Queens based Real Estate Management firm is currently seeking an On-Site Administrative Assistant/Bookkeeper in Bronx, NY. The candidate will effectively manage all administrative communication and organizational tasks while assisting the Property Manager in providing high level client service.

Requirements:

• Customer Service oriented, able to handle heavy phone volume
• Must be organized and extremely detail oriented
• Good work ethics
• Strong analytical, organizational, oral and written communication skills with great attention to detail and follow-up
• Ability to prioritize and process work quickly and accurately in a fast-paced environment
• Able to take direction and multi task
• Ability to work independently and as a Team Player
• Must be proficient in MS Word and Excel
• Knowledge of BJM or other property management system is a plus
• Create various reports, spreadsheets and memos

Job Requirements:

Responsibilities include (but are not limited to):

• Must maintain current knowledge of property in order to communicate effectively with shareholders, residents and others making inquiries to facilitate a purchase, lease or refinance
• Must have excellent communication skills to properly assist with resident inquiries, board inquiries in the absence of the property manager, staff, vendors
• Prepare status reports on assigned projects as well as monthly reporting for all amenities.
• Must be able to record and accurately produce monthly board meeting minutes
• Prepare and distribute memos, notices, and other correspondence to residents via Building Link
• Must have knowledge of apartment alteration procedures in order to accurately identify and advise shareholders of what is needed or missing.
• Process vendor invoices by scanning and uploading to AVIDX for property manager’s review and approval
• Ensure the accuracy of all amenities database and ensure that all charges are accurately entered and accounted for on BJMurray
• Receive and process all applications (purchase, sublease and refinance) for board review and approval
• Coordinate all property and move-in / move-out inspections with residents and building staff.

We offer a team-oriented, high energy work environment and a full benefit package. Salary commensurate with experience.