Administrative Assistant for Global Education

Oneonta, New York
Hartwick College
Date: January 18, 2021

Title: Administrative Assistant for Global Education

Description: Under the supervision of the Director of Global Education, the Administrative Assistant for Global Education is responsible for responding to student inquiries and working collaboratively with faculty and staff to administer off campus programs including January-Term domestic & international programs, long-term study abroad, Emerson and Duffy scholarship programs, and providing support for other programs such as the Peace Corps Preparatory Program, the Northeast Semester Program, three-year degree students, and transfer students. Primary responsibilities also include database administration for the department, supporting collaborative activities that include participating in significant campus activities such as Welcome Weekend, True Blue Weekend, Commencement Weekend, and other responsibilities as assigned.

Responsibilities

• Administrative support
• Maintain departmental files, ensuring all records are updated and modified as necessary
• Provide administrative support for special projects
• Supervise work study students
• Answer telephone and greet visitors
• Maintain strong customer service standards
• Create and maintain positive relationships with all internal and external constituents
• Perform other job-related duties as assigned
• Participate in major campus events, including Welcome Weekend, True Blue Weekend, and Commencement Weekend
• Comply with all applicable College, Federal, State, local and associational regulations
• As a representative of the College, expected to comport themselves in a professional manner at all times, both on and off campus

Qualifications: Minimum requirements for this position are an Associate’s degree or higher from an accredited college or university in education administration, human resources management, computer science, or a related field preferred. Prefer two or more years of experience in and educational setting. Must have a valid driver’s license and be insurable by the College.

• Excellent organizational and time management skills
• Excellent verbal and written communication skills
• Clerical skills including Microsoft Office (Word, Excel, etc.)
• Flexibility and multi-tasking abilities
• Administrative experience working with students and faculty
• Experience with academic solutions software suites, such as learning management systems, enterprise management systems, student information systems or related programs
• Experience in database programming and/or project management preferred
• Familiarity with MS Office Suite, Google Suite or both
• Ability to multitask in a fast-paced environment
• Capability to work on-campus or remotely, with access to telephone and reliable high-speed internet for the latter contingency

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.

Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick offers health benefits to domestic partners of employees, and prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression. Hartwick is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications:

• A cover letter;
• A resume;
• A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (); and
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Review of applications will continue until the position is filled.

Powered by JazzHR

wQZ3RlTZHI