Administrative Assistant

New York, New York
Access Staffing LLC
Permanent Executive Admin – NEW YORK AREA Remote vision dental medical 401k and equity – FREE Salary :70-75K RESUMES Email to :
Job Description:

Looking for an Administrative Assistant with a minimum of 3 years exp. in the NY area. You will support our CEO and other executives on the team. Must be able to handle a significant range of assignments that are complex in nature, where considerable judgment and initiative are required in resolving problems and making recommendations. The typical day would consist of managing multiple executive calendars for meetings onsite and offsite across multiple global time zones, making travel arrangements for global travel , executing expense reports on a timely basis and helping on ad-hoc projects including editing and or presentations on PowerPoint.

Responsible for:

• Prepare and edit correspondence, presentations and other documents.
• Manage executive agendas
• Design and maintain databases and submit expense reports.
• Prepare and edit PowerPoint presentations.
• File and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare documents.
• Manage and maintain executives’ schedules, appointments and travel.
• Arrange and co-ordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors when necessary.
• Liaise with internal staff at all levels.
• Coordinate project-based work.
• Review operating practices and implement improvements where necessary.

What you bring to the role:

Bachelor’s Degree in Business Administration or an equivalent combination of education and job-related experience.

3 yrs exp. Secretary providing support for one or more senior level executives.

Must have In-depth knowledge of relevant software such as MS Office Suite, Office 365, PowerPoint, Excel SharePoint, Teams and Zoom, Salesforce.

Excellent written and verbal communications skills required.

Experience in a multi-country environment, covering multiple stakeholders, managing global time zones and calendars.

How you stand out:

• You can make it rain in Power Point and are Tech savvy.
• You have fast decision making skills and are adaptable.
• You love to learn and are curious about technology.
• You enjoy being in a diverse work environment exposed to global initiatives.
• You are characterized by a high energy level and a flexible mindset.
• You know how to cope with ad hoc situations.
• You are known for your drive to achieve results and your ‘getting things done’ attitude.

*AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER*

Job Requirements:

*See above