Administrative Assistant

Syracuse, New York
Housing Visions Unlimited

Come work for a great company that is making a difference in our community!

Non-exempt, benefits eligible position, full-time Monday-Friday 8:30-5:00, occasional nights for attendance at Board of Directors meetings.

Responsible for providing a positive and professional welcome environment for employees, residents, vendors and guests. This position also provides administrative and clerical support to the Executive Management team, Administration team, and other departments as needed.

-Answer a multi-line phone in a professional and courteous manner and directing calls to the appropriate person.

-Coordinate board meetings under the guidance of Executive Management.

-Create and distribute approved minutes for all boards of the organization.

-Assist Property Management with resolving tenant issues and communicating tenant concerns.

-Coordinate company vehicle maintenance and repairs as needed.

-Order supplies and furniture for the corporate and satellite offices.

-Review and prepare monthly Staples invoices for accounts payable.

-Schedule meetings and maintain conference room calendars; assist with refreshment and food orders for meetings, trainings, or events.

-Open and distribute mail to appropriate parties.

-Complete administrative tasks including but not limited to data entry, mailing labels, and creating documents.

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