Administrative Assistant

College Point, New York
The Lovett Group

A Queens based Real Estate Management firm is currently seeking an Administrative Assistant, in our College Point Office. The candidate MUST have 5+ years solid experience in Residential Property Management. The candidate will effectively manage all administrative communication and organizational tasks while providing high level client service.

Requirements:

• MUST HAVE 5+ year’s solid experience in Residential Property Management.
• Customer Service oriented, able to handle heavy phone volume
• Good work ethic
• MUST HAVE PROFICIENT computer skills (windows 7 or higher), Property Management (BJM or Yardi), Microsoft Office and Outlook
• Create various management reports, spreadsheets and memos
• Strong analytical, organizational, oral and written communication skills with great attention to detail and follow-up
• Knowledge of Accounting and Bookkeeping
• Ability to prioritize and process work quickly and accurately in a fast paced environment
• Able to take direction and multi task
• Work independently and as a Team Player

Job Requirements:

Responsibilities include (but are not limited to) Property Management:

• Maintaining current knowledge of buildings property
• Prepare and distribute memos, notices, and other correspondence to residents
• Communicate with residents
• Prepare Board Agendas
• Receive, process and oversee all apartment alteration requests
• Handle maintenance calls
• Handle Work Orders
• Filing
• Reconcile, maintain and update building amenities (parking, storage, etc.)
• Coordinate all property inspections
• Assist with contractor selection process